Dynamic transportation fleets require integrated asset management

Transportation is a part of many industries and businesses. You don’t have to be a railway, bus company, airline or marine shipping firm. You can be a retail chain with trucks delivering inventory to stores, a hospital with ambulances on call, or a city utility with meter readers and repair crews out in neighbor-hoods. The focus of your business may lie elsewhere, but your fleet of vehicles is one of your core assets—and your ability to optimize its operations is central to your success.

On today’s smarter planet, where vehicles and their component parts are instrumented, integrated and intelligent to provide operational data for analysis or action, optimizing your fleet assets can be more achievable and more effective than ever before. It also can have more business impact.

An enterprise asset management system can be at the core of this capability. It can provide the visibility, control and automation you need to address both the overarching business issues and the daily operational tasks associated with your vehicle fleet.


Optimized processes: Delivering reliability and availability

Why use an enterprise asset management solution to maintain your fleet? In most cases, it’s the best way to ensure the reliability and availability of assets. Proper asset management can control and avoid problems such as breakdowns or road calls while the vehicles are in operation and can ensure that a vehicle is quickly back in service when problems occur.

The benefits of a fleet asset management solution are closely aligned with management processes, from depot and warehouse management to vehicle assignment and routing. Having the right number of assets available is vital. For deliveries to be arranged and work hours for yard personnel, crews and drivers to be assigned, repairs and maintenance must be carried out on a timetable that does not disrupt critical operations.

Lifecycle management: Keeping on top of change

The repair and maintenance processes that optimize fleet operations help extend an asset’s life. But fleet assets seldom grow truly old. Wear and tear begins on the day of acquisition, and depreciation continues in an ongoing lifecycle that also requires management. The dynamic nature of fleet assets requires end-to-end management to control spending, adjust to volatility in fuel pricing, recover benefits from warranties and accurately assess depreciation.

Lifecycle management even extends to personnel, especially as older employees near retirement. To cover these and other needs, an effective fleet asset management solution includes capabilities such as:

  • Lifecycle costing of assets: Using expected life, depreciation schedule, current condition and repair expense to determine the value of an asset over time to manage equipment retirement and replacement
  • Vehicle data collection: Gathering and utilizing asset information such as specifications and configurations that may change with the asset’s age, condition or use
  • Meter history and adjustment: For assets or components that gather data, recording information such as out-of-sequence meter readings, adjusting for meter change out and tracking meter history
  • Warranty management and recovery: Automating alerts and simplifying management to track warranties and help ensure the company receives benefits to which it is entitled.

A fleet asset management system can help fill these gaps by capturing best practices, policies, procedures and lessons learned. By incorporating into business processes and applications the information that long-time employees have been carrying in their heads, organizations can help ensure that capabilities are not lost, and can provide a top-to-bottom alignment of functions to support ongoing operations.

Reduced expenses: Better utilization at lower cost


A fleet does not exist to serve itself. It enables a process that moves products to stores, repair technicians to a job site or sales people to customer presentations—and by doing so, it helps build the business. But if fleet operations and maintenance are too expensive, they can be a drain instead.

The connection between improving utilization and decreasing expense is therefore a key element of an effective asset management system. Such a system can help decrease direct costs: support for predictive maintenance can help avoid expensive repairs later; effective warranty tracking can help recoup expenses the organization might otherwise carry itself.

An asset management system can optimize utilization by scheduling maintenance so an asset is not offline when it would be most effective in generating revenue. The system can even help the organization properly calculate the number of assets it should purchase, “right-sizing” the fleet to match the company’s resources and needs.

A comprehensive, unified solution from IBM

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IBM® Maximo® Asset Management is an integrated solution designed to assist with the procurement, operation, maintenance, repair or service, and disposal of enterprise assets. Built-in best practices support a service-centric business model that encourages partnerships between the maintenance organization and its internal customers. Maximo Asset Management can manage the facilities and depots in which assets are housed or serviced, and the drivers, technicians, warehouse staff and others who support fleet operations and maintenance.

IBM Maximo for Transportation is an industry-specific solution that manages the full fleet asset lifecycle, ranging from vehicles themselves to the equipment and inventory used for repairs and maintenance, It adds key fleet management capabilities to Maximo Asset Management, such as automated alerts, campaigns, contract management, lifecycle accounting, inventory enhancements, labor certification, meter history and adjustments, service level agreements, warranty processing support and equipment disposal. It is designed to help manage, monitor and document efforts to comply with regulatory requirements, while also adhering to industry-standard transportation coding structures. Best practices built into the solution help extend asset life, optimize spare parts management, reduce road calls and incidents, and increase planned maintenance.

Together, the Maximo solutions provide three key capabilities for optimizing processes, supporting the asset lifecycle and lowering costs for fleet assets:

  • Visibility: Insights based on real-time metrics support a clear service strategy with real-time, actionable intelligence on the health and performance of assets and processes
  • Control: The ability to monitor key process indicators based on thresholds and historical models to enforce policies and procedures, secure assets and information, and improve compliance reporting
  • Automation: Proactive asset management based on accurate, real-time data to improve workflow integration across silos, tools, technologies, information and processes

For more information

To learn more about IBM Maximo solutions, contact TALIAN as IBM Business Partner, or visit: talian.co.id


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